Planned Preventative Maintenance (also known in the industry as PPM) survey reports are an essential tool that can enable building owners/occupiers to maintain, manage and improve their assets in a proactive way, as opposed to reactive.
As a surveyor, preparing a PPM report involves a very detailed survey inspection of an asset in the first instance, in order to assess the general condition and record defects. Following the capture of data on site, a detailed report is then prepared, which typically includes a schedule of recommended works in coming years. These can also be split into immediate, short, medium and long term time frames, to give our client a decent snapshot of what is likely be coming up in the near/ far future.
Mechanical and Electrical (M&E) systems and plant are essential within most assets and such systems can vary in type, design, frequency of use and age. Moreover, M&E can be costly to repair/replace. That is why we work with our specialist M&E survey team, in order to give a full and comprehensive overview of the building, inclusive of all its components (including M&E).
From the PPM report, a surveyor is then able to advise in regard to any necessary remedial works along with indicative timeframes and estimated budget costs, so that a client/ property owner can budget accordingly. For us this means that we work closely with our clients, or their property managers, in a collaborative way in order to work out what the best strategy would be going forward.
PPM’s are not just a useful tool for realising maintenance and repair works, they will also consider health and safety issues, matters of statutory compliance, thermal performance issues and suitability/fitness for purpose, etc.
Another key objective of PPM’s is to provide some foresight of any unexpected or costly repairs based on the detailed information that we collect on site (de-risking if you will). We find that clients benefit from PPMs regardless of economic or political climate. For example, we know that when an economic downturn occurs (or even a departure from the EU!), this can give rise to increased due diligence within the industry. Subsequently, in the current climate it has been noted that many clients have decided to focus more on the assets they have at present, as opposed to any potential future acquisitions or disposals.
Essentially, our expert advice and reports can enable our clients to maintain and optimise the value of their portfolios over any particular timeframe, which ultimately means that they can be assured that their assets are in good repair and well looked after. Furthermore, where required, we can also arrange for measured surveys, asbestos surveys and Energy Performance Certificates (EPC’s) to be undertaken simultaneously.
Article by Matt McGettigan BSc (Hons) MRICS MCIOB